Rules of Procedure
【Moderator】
1. Announce the session topic and introduce the 1st presenter (name, affiliation & the title of the paper); move on to the 2nd presenter after the Q&A of the 1st presentation is over.
(1) If the presenter fails to start the presentation within 5 minutes, the moderator will proceed to invite the 2nd presenter to present. And the 1st presenter will present at the end of the session.
(2) If a presenter fails to present at the session, we will move the presentation to the make-up session scheduled at the end of the day.
2. Time: Each presenter has 25 minutes: 20 minutes for paper presentation and 5 minutes for Q&A.
3. Q&A:
(1) Each presentation can accept 1-2 questions due to the limited time. And the Q&A should be completed in 5 minutes. *The audience can contact the presenter via email for further discussion.
(2) Submitting questions: The assistants will announce question submission 5 minutes before the presentation time is up in the chatroom, collect the questions via the chat and then read the questions for each presenter.
4. The bell:
(1) Paper presentation: A short bell will be rung five minutes before presentation time is up; a longer bell will indicate end of presentation time.
(2) Q&A: A short bell will be rung 1 minute before the time is up; a longer bell will indicate end of the Q&A time.
5. Moderator announces the end of the session after all presentations are done and then asks the assistants to be in charge of the group photo taking.
【Presenter】25 minutes each
1. Each presenter should enter the conference room 5 minutes before the session officially begins.
2. Each presenter has 25 minutes: 20 minutes for paper presentation and 5 minutes for Q&A.
3. Presenters will need to play the PowerPoint file/ video via screen sharing and turn on the camera during the presentation & the Q&A session.
4. Q&A:
(1) Each presentation can accept 1-2 questions due to the limited time. And the Q&A should be completed in 5 minutes. *The audience can contact the presenter via email for further discussion.
(2) Submitting questions: The assistants will announce question submission 5 minutes before the presentation time is up in the chatroom, collect the questions via the chat and then read the questions for each presenter.
5. The bell:
(1) Paper presentation: A short bell will be rung five minutes before presentation time is up; a longer bell will indicate end of presentation time.
(2) Q&A: A short bell will be rung 1 minute before the time is up; a longer bell will indicate end of the Q&A time.
6. We will take the group photo at the end of each session.
7. If the presenter has concerns about any potential technical problems that may occur during the live presentation, s/he can upload the pre-recorded video/ PowerPoint file to the conference drive by July 12. After the deadline, the presenter will need to handle the live presentation by her/himself.
8. The assistant will help to play the PowerPoint file/ Video ONLY when a technical problem occurs.
【Participant】
1. For the quality of the web conference connection, the default setting of microphone and the camera of the participants should be off.
2. Please list your “Full name/ Affiliation” before entering the conference room.
3. Please fill out the Google Form for registration in every session joined. Links will be provided in the Chatroom and the Certificate of Presentation/ Participation will be provided by PDF format for download after the conference.
4. Q&A:
(1) Each presentation can accept 1-2 questions due to the limited time. And the Q&A should be completed in 5 minutes. *The audience can contact the presenter via email for further discussion.
(2) Submitting questions: The assistants will announce question submission 5 minutes before the presentation time is up in the chatroom, collect the questions via the chat and then read the questions for each presenter.
5. We will take the group photo at the end of each session and we will respect your decision about turning on your camera.
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